It matters not where it happens or on how big a scale. There are three things about putting up a show that cut across place as well as scale and are inevitable. If you care about it, you will have to put up with them.
1. Lots and lots of Hard Work
This one goes without saying. Be ready to work your ass off if you are in-charge. You can assign as much work as you want to others but coordination also requires quite some sweat. Finally, when you look back, the clearest memories that you would have earned would be of the weeks of preparation, which makes it quite worth it.
2. Last Minute Emergencies
No matter how well-prepared you think you are and how much you are convinced that everything is in control, there will always be something or the other that crops up — at the last moment. It becomes especially difficult if you are dealing with children because they have a habit of retaining what they have been taught over days compared to any frantic last-minute command. As in-charge, you have to be equipped to deal with these. Carry with and on yourself everything that you think might, even in the tiniest way possible, come handy for an emergency. Trust me, it pays off.
3. Accept that there will be changes on-stage
This one’s the most difficult, especially if you are a perfectionist or meticulous planner. You need to be able to see the big picture. You are an important but only one part of the entire mechanism. There is always a chance, and a good one at that, that someone will end up going off-course. It could be forgetting one’s lines or improvisation or getting too nervous to speak. It could be a trip and fall. It could be a technical failure like that of the mike or speaker. It could be wrong timing of speaking or entry or exit. It could be anything. In spite of all the hard work and mental preparation! The only way out of this is acceptance. You did the best you could and now you just put on your courageous face. You handle what you can and smile through what you can’t. It is the only method of having a good night’s sleep that day.
Every single time is a learning experience, irrespective of how long you have been doing what you do. So whatever goes wrong this time becomes just another thing you will be prepared for the next time. Put on a good show! Best of luck!